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Hardware Procurement and Management

TIMELINE: THIS SHOULD BE COMPLETE 6 WEEKS BEFORE YOUR PROGRAM LAUNCH DATE.


Action Items: After reading this page, here are the action items that need to be completed:

  • Order Containers

  • Order RFID/QR tags through Topanga.io

  • Download MASTER HARDWARE MANAGEMENT FOLDER

  • Share label application guidelines with the application team

  • Order ScanApps Devices & Accessories

  • Set up ScanApps Devices

  • Order Return Bins & Return Bin Graphics

  • Set Up and Manage Return Bin Operations

  • Order Drying Racks


 

CONTAINER PROCUREMENT:

  • Determine preferred container manufacturer and desired asset types based on your menu items.

    • Please note that metal containers are not currently compatible with RFID, Topanga’s passive scan-in technology), but are compatible with manual scan-in.

  • Determine necessary inventory, our suggestions below:

    • Every to-go order is in a reusable container: Daily to-go volume x 5

    • There is still a single-use option: Daily to-go volume x 3

  • Work with your distributor to procure containers. If you do not work with a distributor, feel free to reach out to the below contacts that Topanga has worked with in the past:


 

QR/RFID Tag Procurement and Application:

  • Order tags from Topanga.io

    • Reach out to the Topanga team with the subject line "QR/RFID Tag Order Request - campus name." Include the following details: - Asset types (i.e. 3-Compartment Entree) - Quantity of each asset type - Manufacturer - Shipping address/Contact - Target launch date

  • Share the label application guidelines with the team responsible for applying labels



 

SCANPP DEVICES AND ACCESSORIES PROCUREMENT



SCANAPP DEVICE SET UP

  • ScanApp devices must be connected to power and network at all times. WiFi connectivity is preferred:

    • Non-guest wifi that does not require browser based authentication.

    • If WiFi is not an option, devices can function on cellular plans set up and managed by your IT Department or devices can be connected directly to ethernet.

      • Linked HERE is an adapter clients have used.

  • Every device needs the TOPANGA SCANAPP. The Topanga ScanApp is downloadable from the Google Play Store for free and is compatible with any android device.

  • We recommend putting device management software on all devices.

  • If you are procuring a device to be set up on Topanga’s device management software, Hexnode, please follow the below:


 

RETURN BIN PROCUREMENT



RETURN BIN OPERATIONS

  • Return bins need to be emptied regularly and placed where users can easily access them:

    • Return bins must be emptied at least once per day.

    • Return bins must be placed in locations that users frequent, can be accessed 24/7, and can be easily accessed by operators who are emptying the bins.

    • Return bins must be placed next to waste receptacles for easy visibility, clear distinction from trash bins, and convenient container emptying.


 

DRYING RACK PROCUREMENT (optional)

  • If you want to purchase drying racks to accommodate the influx in reusable containers, here is an option: CAMBRO DOME DRYING RACK



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